Job Opportunity-Executive Adminstrative Assistant, Band Office (1yr contract)

Job Opportunity

Executive Administrative Assistant, Band Office

(1 year contract)


Extended to July 3, 2020

General Description:

Under the direction and supervision of the Director of Operations this position provides general administrative support in a highly confidential and political environment. This position requires teamwork and a high degree of initiative and attention to detail with excellent communication skills. 


  • Provides confidential administrative support for the band office as determined by the Director of Operations or designate.
  • Acts as a point of contact receiving incoming calls and emails and responds to external and internal general enquiries.
  • Retrieve, record and distribute incoming mail as well as outgoing mail.
  • Manages Director of Operation’s appointment calendars.
  • Maintains office supplies by checking inventory and ordering supplies as needed.
  • Maintains office equipment (photocopier) that includes calling for repairs.
  • Sorts and distributes incoming/outgoing mail that includes mail to other departments.
  • Coordinates meeting set-up (e.g. catering, room bookings, agendas, meeting packages, etc.) and records minutes of meetings when asked.
  • Provide administrative support to Request for Proposal (RFP) process.
  • Performs general office duties such as photocopying, faxing and typing.
  • Provides back-up support for front reception.
  • Process incident reports for security and OH&S so they are recorded.
  • Maintains records management system and the digitization of files through DocuShare.
  • Other related administrative duties as required such as processing invoices, maintaining tracking systems and providing administrative support to the HR and Finance functions.


  • Grade 12 and administrative training from a recognized educational institution plus one year of related experience. 
  • Equivalent combination of education and experience will be considered.
  • Proficient in the use of computer software (e.g. Windows, MS Outlook, SAP, MS Office Suite) and/or ability to learn new software.
  • Ability to work well in a fast-paced, highly confidential and political environment.
  • High level of attention to detail.
  • Able to work under pressure and meet tight deadlines.
  • Desire to be proactive and create a positive experience for others.
  • Excellent verbal and written communication skills.
  • Superior organizational skills and dedication to completing tasks in a timely manner.
  • Preference will be given to applicants from a Mi’kmaq First Nations Community.
  • A criminal records check is required.

Please apply with a resume, cover letter, criminal records check and three work references to:

Human Resource Manager



Mail/drop off:  522 Church Street, Indian Brook, NS B0N 1W0


Sipekne’katik reserves the right to refuse any and all applications for employment.  The Band will not assume any expenses related to this or any job application process, included and not limited to travel, relocation, and application development.  Only those screened in for an interview will be contacted.